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Town of Olive County of Ulster State of New York May 5, 2003 Minutes of the monthly audit meeting of the Town Board of the Town of Olive held Monday, May 5, 2003, 7:30 pm at the Town Meeting Hall in Shokan, NY. Members Present: Berndt Leifeld, Supervisor Cindy Johansen, Council Member Helen Chase, Council Member Bruce La Monda, Council Member Linda Burkhardt, Council Member Recording Secretary: Sylvia Rozzelle, Town Clerk Others Present: John Ingram, Fire Department President; Tom Planz, Olive Fire Chief; Jimmy Fugel, Highway Superintendent; Everett Cook, ZBA Member The Town Board audited the bills for the month of April and set the agenda for the May 6th meeting. Lengthy time was spent with the Town Board members and Fire Department representatives reviewing and redrafting the proposed resolution supporting a mandatory referendum for a Service Awards Program for the Olive Fire Department, Inc. Supervisor Leifeld explained to the board members that one of the three businesses that agreed to participate in the Empire Zone has not paid the agreed upon $1,600.00 that was due June, 2002. Questions arose as to whether or not Bread Alone has received benefits from being in the Empire Zone. General consensus of the Town Board was to have Supervisor Leifeld forward this matter to Attorney for the Town Peter Graham. All business pertinent having been discussed the Town Board adjourned at 9:30 pm on a Leifeld/La Monda motion. Sylvia Rozzelle, Town Clerk Town of Olive County of Ulster State of New York May 6, 2003 Minutes of the monthly meeting of the Town Board of the Town of Olive held Tuesday, May 6, 2003, 7:30 pm at the Town Meeting Hall in Shokan, NY. Members Present: Berndt Leifeld, Supervisor Cindy Johansen, Council Member Helen Chase, Council Member Bruce La Monda, Council Member Linda Burkhardt, Council Member Recording Secretary: Sylvia Rozzelle, Town Clerk Others Present: Everett Cook, ZBA Member On a Johansen/La Monda motion the Town Board unanimously approved the minutes of the previous months meetings as submitted by the Town Clerk. The following correspondence was read and filed: #34-03 Susan Rounds, Executive Director of the American Red Cross Ulster County Chapter, stated they are working with NYS Senator Bonacic to provide Automatic External Defibrillators throughout our community. #35-03 On a La Monda/Chase motion the Town Board unanimously approved the appointment of Christopher Lockwood of Boiceville as member to the Olive Fire Department. On a La Monda/Johansen motion the Town Board approved payment of the following audited bills: Highway Vouchers #115-#157, $24,304.81; General Fund Voucher #154, $83,621.51; General Fund Vouchers #155-#212, $37,419.21; and Street Lighting Voucher #4, $35.14. Under Old Business: Supervisor Leifeld stated that price quotes were received for replacing the garage flat roof. He noted that if the town changes the roofline on the garage it would require architectural plans with specifications for bidding. He stated the general consensus of the Town Board is to replace the flat roof. Supervisor Leifeld noted that price quotes were received from Colonial Roofing, Cama Roofing, and Advantage Roofing. On a Chase/Johansen motion the Town Board unanimously accepted the price quote from Cama Roofing in the amount of $6,800.00, which includes tapered insulation. Supervisor Leifeld stated the Town Board has reviewed the applicants for the Planning Board vacancy. Council Member Chase asked if Michael Pantliano could submit a resume. On a Burkhardt/La Monda motion the Town Board approved the appointment of Michael Pantliano. Roll vote being: Johansen, abstained; Chase, yes; La Monda, yes; Burkhardt, yes; and Leifeld, yes. Mr. Pantlianos term will begin immediately and will expire 12/31/2007. Supervisor Leifeld distributed to Town Board members copies of the complete plan regarding the service awards program for the Olive Fire Department. Supervisor Leifeld stated Attorney Graham informed him that since the Town of Olive does not have a Board of Fire Commissioners the process for implementing a service awards program is done completely different from most fire companies. He stated that Mr. Graham noted the service awards program salesman prepared the original resolution presented to the Town Board. Supervisor Leifeld read Resolution #4 of 2003 in its entirety. On a Leifeld/Chase motion and unanimous roll vote the Town Board approved Resolution #4 of 2003 establishing a service awards program for volunteer firefighters subject to a mandatory referendum. Said referendum will be held at the General Election on November 4, 2003. Roll vote being: Johansen, yes; Chase, yes; La Monda, yes; Burkhardt, yes; and Leifeld, yes. The proposition shall read: Should the Olive Town Board establish a Defined Benefit Service Awards Program for eligible volunteer firefighter members of the Olive Fire Department, Inc., at an estimated annual cost of $101,831.00 for the first ten years? The following committee reports were submitted: FIRST AID liaison Council Member Chase submitted report #36-03 noting the unit will have an Open House on Sunday, May 18th 1-4 pm at the Jim Thomas Training Center with the Town Board providing two food platters for the event. On a Chase/La Monda motion the Town Board approved said expenditure. The First Aid Unit has given the new Boy Scout Troop permission to use the Training Center as a meeting place. Council Member Chase submitted report #37-03 showing monthly activities for the Olive First Aid for the months of February and March. Supervisor Leifeld stated the Town Board has discussed the First Aid Unit situation and today he discussed with Barbara Wright the possibility of Town Board members attending the regular meeting of the First Aid Unit on May 13th. The Town Board members agreed to attend. PARKS & RECREATION liaison Council Member Chase submitted report #38-03 stating Little League registration was March 31st, the Recreation Director attended a Camp Directors meeting sponsored by the Ulster County Health Department; the Recreation Committee discussed the types of pool furniture needed for the pool area; the town residency policy will be abided by this season; the tennis courts at Grant Avery Park need attention and repairs; Youth Basketball was completed on March 29th; and the adult softball program started May 5th. FIRE DEPARTMENT report #39-03 showed a total of 39 responses made by the departments volunteers during the month of March. TRANSFER STATION liaison Council Member Burkhardt submitted report #40-03 stating March revenues totaled $5,520.00 with 16 roll-offs removed at a cost of $4,236.40. POLICE COMMISSIONER La Monda submitted report #41-03 stating the department handled five arrests for the month of April, one being a burglary resulting in the recovery of $8,000.00 in stolen items. HIGHWAY liaison Council Member Johansen stated that out of respect for the death of Highway Committee member Bruce Trowbridge, the committee did not meet this past month. TOWN CLERK Rozzelle reminded all that May is the last month for her office to collect taxes for this year. She stated that with the help of part time clerk Brenda Van Leuvan they are undertaking the purging of Town of Olive court records. On a Leifeld/La Monda motion the Town Board approved transferring $5,000.00 from A1990.4 Contingency to A1460.1. Records Management. On a Leifeld/Johansen motion the Town Board approved transferring $5,000.00 from DA5110.4 General Repairs to DA5142.4 Snow Removal. Council Member Chase noted that 2004 would mark the celebration of the Catskill Park Centennial. She stated an article about an upcoming event regarding this celebration has been published in GUIDE magazine. In response to questions as to whether or not the DEP would open the lemon squeeze, Council Member Johansen stated with information obtained from DEP officials she feels they will never open Monument Road. All business pertinent having been discussed the Town board adjourned at 8:45 pm on Leifeld/La Monda motion in memory of Arla Ackerman, Imogene A. Swarthout, James Thomas, and Bruce D. Trowbridge.
Sylvia Rozzelle, Town Clerk
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